Executive Assistant (Personal Assistants Team)

Hi there!
We are Semrush, a global IT company developing our own product – a platform for digital marketers. New stars are born here, so don’t miss your chance. This is our role of Executive Assistant for those who, through their work, are willing to support our core value – people.

Tasks in the role

• Executive Support: Provide high-level administrative support to the executive leadership including managing calendars, scheduling meetings, and organizing travel arrangements

• Communication: Serve as a key point of contact between Executive Leadership and internal/external stakeholders, ensuring clear and effective communication

• Meeting Coordination: Prepare agendas, materials, and minutes for executive meetings; track and follow up on action items

• Document Management: Draft, review, and manage correspondence, reports, presentations, and other documents as required

• Project Management: Assist in the coordination and execution of special projects, including financial analysis, reporting, and cross-departmental initiatives

• Confidentiality: Handle sensitive information with the utmost discretion and confidentiality

• Time Management: Prioritize and manage multiple tasks and deadlines, ensuring the Executive Leadership’s  time is used effectively and efficiently

• Event Planning: Organize and coordinate company events, meetings, and conferences, including logistics and on-site support

• Travel Arrangements: Manage complex travel itineraries, including flights, accommodations, and ground transportation

• Financial Oversight: Assist with budget management, expense reporting, and financial document preparation

• Relationship Management: Build and maintain strong relationships with key stakeholders, both internal and external to the organization

• Support Team Collaboration: Collaborate with other executive assistants and team members to ensure seamless office operations

Who we are looking for

• Experience: Minimum of 7-10 years of experience as an executive assistant, with at least 3 years supporting C-level executives, preferably in a financial or corporate environment

Skills

• Exceptional organizational and time-management skills

• Strong written and verbal communication abilities

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools

• Ability to handle confidential information with integrity and discretion

• Strong problem-solving skills and the ability to anticipate needs

• Experience managing complex schedules and travel arrangements

• Ability to work independently and collaboratively in a fast-paced environment

Personal Attributes

• High level of professionalism and emotional intelligence

• Adaptability and resilience in managing multiple priorities

• Attention to detail and commitment to excellence

• Strong interpersonal skills and the ability to build relationships at all levels of the organization

Not required, but a plus

• Education: Bachelor’s degree in Business Administration, Finance, or a related field is preferred

• You share our common values: Trust, because we prefer to speak up and be our true selves; Sense of Ownership, because it’s not worth wasting time on something you don’t believe in; and enthusiasm for Constant Changes, because we are always looking to make things better

A bit about the team

You can get to know the team better at one of the interviews, but some brief information about future colleagues will be useful now.

The Executive Assistant plays a critical role in supporting Executive leadership: CFO, General Counsel and President with a wide range of administrative and executive duties. This position requires a high level of professionalism, discretion, and the ability to manage multiple tasks simultaneously. The Executive Assistant will act as a trusted partner to the executive leadership, ensuring seamless operations and communication within the executive office.

We will try to create all the right conditions for you to work and rest comfortably

• This offer stands for the “hybrid” work format: some days, you work from the office, and some #wfh. Trust us, it’s an efficient way of work. Proven!

• Low cost medical, dental, and vision plans

• Dependent Care Savings Accounts and Flexible Spending Accounts

• Employee Assistance Program

• 401(k) plan with flexible ways to save and fully vested employer match up to 4%

• Unlimited PTO

• Paid parental leave

• Short-term and Long-term Disability

• Accidental death and dismemberment (AD&D) insurance, Life Insurance

• Travel Insurance

• Corporate Events

• Snacks, coffee, tea

Finally, a little more about our company

Semrush is a leading online visibility management SaaS platform that enables businesses globally to run search engine optimization, pay-per-click, content, social media and competitive research campaigns and get measurable results from online marketing.
We’ve been developing our product for 16 years and have been awarded G2s Top 100 Software Products, Global and US Search Awards 2021, Great Place to Work Certification, Deloitte Technology Fast 500 and many more. In March 2021 Semrush went public and started trading on the NYSE with the SEMR ticker.
10,000,000+ users in America, Europe, Asia, and Australia have already tried Semrush, and over 1,000 people around the world are working on its development. The Semrush team is constantly growing.

Our new colleague, we are waiting for you!
Semrush is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based upon race, religion, creed, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, age, ancestry, physical or mental disability, or medical condition including medical characteristics, genetic identity, marital status, military service, or any other classification protected by applicable local, state or federal laws. All employment decisions are based on business needs, job requirements, merit, and individual qualifications.