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Office Manager (Office Management Team)

FinanceAmsterdam, Netherlands

Hi there!
We are Semrush, a global IT company developing our own product  a platform for digital marketers. New stars are born here, so don’t miss your chance. And this is our Office Manager role for those who, through their work, are willing to support our core value  people.

Tasks in the role

  • Coordinate with property management, vendors, and suppliers to ensure smooth day-to-day office operations.

  • Maintain office, cleaning, snacks, and beverage supplies by means of orders to various vendors.

  • Collaborate with Human Resources, IT, and other departments to help with new hire onboarding duties.

  • Order laptops, IT peripherals, and workstation furniture to ensure new employees have the right equipment to be comfortable and productive from day one.

  • Update seating plans and maintain desk/room reservation system to accommodate visitors and growing teams.

  • Work with Office Design department for all office interior decorating needs and furniture orders.

  • Manage the full cycle of vendor relationships: proposals, negotiations, contracting, purchase orders and invoicing/receipt.

  • Manage document flow and archiving.

  • Assisting with event management—planning & execution.

  • Keep a close eye on the needs of employees by being accessible and approachable to their requests.

  • Greet and assist visitors when they arrive at the office.

  • Receipt and distribution of mail and packages.

  • Prepare outgoing mail and packages for shipments.

  • Responsible for inventorization and performing annual stock count.

  • Run errands and perform miscellaneous job-related duties and ad-hoc projects as assigned.

Who we are looking for

  • Fluent Dutch and English language skills.

  • Minimum of two years of local experience in an Administrative position (Office Manager).

  • Previous experience with office move/setting up the office is a huge advantage.

  • IT Literate.

  • Creative, goal-oriented, openminded.

  • Team player.

  • Excellent soft/social skills.

They say there are no perfect candidates, but that might well be you, if

  • You have experience with setting up and troubleshooting IT and Audiovisual equipment.

  • Passion for customer service and creating a great work environment.

  • Persistent personality to overcome roadblocks to achieve a goal.

  • Keeping a growth mindset in understanding the possibilities of development within oneself.

  • Ability to give and accept positive productive feedback while demonstrating the capability of direct and honest feedback when needed.

  • You share our common values: Trust, as we prefer to speak up and be our true selves; Sense of Ownership, as it’s not worth wasting time on something you don’t believe in; and enthusiasm for Constant Changes, as we are always looking to make things better.

A bit about the team

You can get to know the team better at one of the interviews, but some brief information about future colleagues will be useful now.

The global Office Management team aims to provide an outstanding workplace environment and support services for Semrush's employees. Our scope includes office set-up, office services, IT equipment, procurement, and travel services.

We will try to create all the right conditions for you to work and rest comfortably

  • This is a “work-from-office” role, but you have flexibility to #wfh for various reasons.

  • Flexible working day start.

  • Health insurance coverage (up to 120 eur/month).

  • Working from a modern coworking space (or working from home).

  • Commuting expense coverage - NL Business Card.

  • Internet coverage (up to 30 eur/month).

  • Corporate events.

  • Unlimited PTO.

  • Hobby benefit.

  • Training, courses, conferences.

  • English and Dutch courses.

  • Gifts for employees.

Finally, a little more about our company

We’ve been developing our product for 14 years and have been awarded G2's Top 100 Software Products, Global and US Search Awards 2021, Great Place to Work Certification, Deloitte Technology Fast 500 and many more. In March 2021 Semrush went public and started trading on the NYSE with the SEMR ticker.

10,000,000+ users in America, Europe, Asia, and Australia have already tried Semrush, and over 1,000 people around the world are working on its development. The Semrush team is constantly growing.

Semrush is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based upon race, religion, creed, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, age, ancestry, physical or mental disability, or medical condition including medical characteristics, genetic identity, marital status, military service, or any other classification protected by applicable local, state or federal laws. All employment decisions are based on business needs, job requirements, merit, and individual qualifications.



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